This privacy notice lets you know what happens to any personal data that you give to us, or any that we may collect from or about you. It applies to all products, and services, and instances where we collect your personal data.
Couch Perry Wilkes are committed to protecting and respecting your privacy
Changes to this privacy notice
We may change this privacy notice from time to time to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you visit our website – www.cpwp.com/privacy-notice
Couch Perry Wilkes is the data controller for the purpose of data protection legislation. Couch Perry Wilkes is the trading style of: Couch Perry & Wilkes LLP, Couch Perry & Wilkes Environmental LLP, Couch Perry Wilkes East Midlands LLP and CPW Services Ltd.
We have dedicated data controllers and you can contact them directly by writing to the following address:
Data Protection Officer
Couch Perry Wilkes
What kind of information do we gather about you?
Only the information you choose to give us and only sufficient information to be able to deal with your enquiry. We don’t ask any unnecessary or unreasonable questions. If relevant, this includes:
- Personal and Contact details, such as title, full name, and contact details.
- Records of your contact with us, such as email records, project or sales related documentation, postal records and online services records.
- Performance & Capability assessments, normally reserved for sub-consultant services and suppliers to Couch Perry Wilkes. Although requested at Company level, results may include personal information relevant to an individual’s performance and capability to service the request.
- Marketing to you and analysing data, such as opt-in mailshots, Twitter, Linked-In, news updates, and website analytics (provided by Google Analytics – see below).
- Insights about you and our customers gained from analysis or profiling of customers.
- Recruitment information, such as title, full name, contact details, gender and/or age, nationality, eligibility to work, career history (including social media analysis), experience and performance.
We do not ask that you provide any sensitive personal data. This is data revealing information about an individual’s racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade-union membership, and includes genetic data, biometric data (for the purpose of uniquely identifying an individual), data concerning health, or data concerning a person’s sex life or sexual orientation. If you do provide it, this will be an indication that you explicitly consent to us processing this information.
What is the source of your personal information?
We’ll collect personal information from the following general sources:
- From you directly
- From your business colleagues directly or relevant academic sources
- Business partners, (for example others that make up the design team on a project)
- Other sources, such as publically available directories and information (for example, telephone directory, social media, internet, news articles)
What is the lawful use of the information we hold on you?
We will only use information you supply and respond to any request you have made for the following purposes, if relevant:
- Assessing suitability of candidates for recruitment.
- Assessing suitability of suppliers and sub-consultants to work for us.
- The management of customer projects you are associated with, including sharing of information, as needed, with business partners.
- To comply with legal and regulatory obligations, requirements and guidance.
- The management and auditing of our business operations.
- For market research and analysis and developing statistics.
- For direct marketing communications.
- Process any donations made to charitable events organised by us.
Sharing your data
We may provide your personal information to third parties to process the information on our behalf. We require that these parties agree to process this information based on our instructions and requirements consistent with this Privacy Notice.
Your ability to view and correct information
At your request and proof of identity we will provide you with details of any personal information we may hold on you. Such information may be corrected, added to or deleted to ensure that it is accurate, up-to-date and complete.
How and when can you withdraw your consent?
Where we rely upon your consent to process personal data, you can withdraw this at any time by contactingt us using the details above in Section 3.
We may be unable to provide you with our services if you do not provide certain information to us. In cases where providing some personal information is optional, we’ll make this clear to you.
For how long is your personal information retained by us?
Unless we explain otherwise to you, we’ll hold your personal information based on the following criteria:
- For as long as we have reasonable business needs, such as managing our relationship with you and managing our operations.
- For as long as we provide services to you and then for as long as someone could bring a claim against us; and /or
- Retention periods in line with legal and regulatory requirements or guidance.
What are your rights under data protection laws?
Here is a list of the rights that all individuals have under data protection laws. They don’t apply in all circumstances. If you wish to use any of them, we’ll explain at that time if they are engaged or not. The right of data portability is only relevant from 25 May 2018 onwards.
- The right to be informed about the processing of your personal information.
- The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed.
- The right to object to processing of your personal information.
- The right to restrict processing of your personal information.
- The right to have your personal information erased (the “right to be forgotten”).
- The right to request access to your personal information and to obtain information about how we process it.
- The right to move, copy or transfer your personal information (“data portability”).
- Rights in relation to automated decision making which has a legal effect or otherwise significantly affects you
You have the right to complain to the Information Commissioner’s Office which enforces data protection laws: ico.org.uk. You can contact us using the details above in Section 3.
How secure is your personal information?
It is vitally important to you us that your personal information is kept safe and confidential.
Couch Perry Wilkes do all that we can to ensure that information and communication with you is kept private and safe. As a minimum Couch Perry Wilkes meets the requirements of the government backed Cyber Essentials Plus scheme. More information can be found here www.cyberessentials.ncsc.gov.uk
Further information on Information Security and Business Ethics can be made available to you on request. Please contact the Data Protection Officer as detailed in section 3 above.
Cookie use by Google Analytics
We use Google Analytics for our web statistics, helping us to continually improve our website.
Extract from the terms and conditions for the use of the Google Analytics service:
“This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.
Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.